Throughout the many months spent planning a wedding, great care will have been taken to perfect the details, find the right vendors, and make all together wise decisions. Now as the wedding day approaches, it is essential to create a wedding day itinerary to ensure a smooth flow of events. Conveying the numerous details and decisions to everyone from the vendors to the families to the wedding party is a key factor in a well-planned wedding. A well organized itinerary is a highly effective and thorough way of communicating with numerous people in a time saving manner.
The Wedding Day Itinerary is a schedule that includes the details and activities that the bride and groom want to transpire on the wedding day. These details must also be in accordance with time restrictions and constraints of the church, reception site, and vendor services. An itinerary, must also take into account
everything from the amount of time it will take the bride to dress to travel times from location to location. The church or ceremony coordinator, catering manager, and reception entertainment will all be of great assistance when it comes to laying out the wedding day and deciding on key timing issues
A complete itinerary should he finalized no less than one to two weeks before the event. Once the itinerary is finalized it should be sent (mailed, emailed, or faxed) to all of the vendors. Enough copies should be made to distribute to the families and wedding party at the rehearsal as well.
Begin creating your itinerary by pulling pertinent information off of the vendor contracts and information regarding your ceremony and reception. Then follow the simple steps below to create the basis of the itinerary.
Creating your Wedding Day Itinerary
*Know the pre-ceremony arrangements:
Where is the bride getting ready? What time do you need to be at the church, etc?
*Gather the pertinent information. Get names, contacts names, office phone numbers, and pager or cellular phone numbers for all of the vendors.
*What time and where will photographs begin.
*Know the arrival times and other key timing issues of the church.
* Know the arrival times and other key timing issues of the reception site.
*Take travel time into account. How long does it take to get from the getting ready location
to church, the church to reception location, etc.
*Know the vendor arrival and departure times.
*Include the order of activities and special details in the appropriate places on the itinerary as well.
*Add other details you feel are important and pertinent.
Reference: BrideWorld Wedding Planner
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